Manager, Asset Operations- Sub team Planner

Job Title:

Manager, Strategy & Operations – ED (Early Development) Sub Team Planner

Division / Function:

Strategy & Operations, Early Development, Research & External Innovation

Location:

Paris (FR) or London (UK)

WHAT - Summary & Purpose of the Position

The Early Development department aims to build a sustainable, high-value portfolio.

As part of the Strategy & Operations team, the Manager, Strategy & Operations – ED Sub Team Planner (EDSTP) contributes to this objective by supporting the coordination of operations of Early Development activities. The Strategy and Operations team’s mission is to optimize the functioning of this department and to continue its transformation, notably by seeking efficiency gains in processes and organization, and ultimately by monitoring and steering the early-stage portfolio.

The ED Sub Team Planner (EDSTP) plays a key role in supporting Early Development Sub Team by ensuring that activities are translated into structured, integrated plans that enable disciplined execution, cross-functional coordination, and end-to-end delivery of development activities. A core objective of the role is to enable teams to focus on scientific delivery by providing strong operational support.

Fully embedded in the Asset-Centric Model (ACM), the EDSTP acts as a strategic planning partner and operational integrator, supporting the ED SubTeam Lead in structuring and driving development activities as integrated project plans while ensuring alignment with the overall asset strategy.

The role is responsible for maintaining, and driving the execution of SubTeam plans, ensuring that deliverables are anticipated, sequenced, and tracked with precision. With a proactive and structured planning mindset, the EDSTP translates strategy into actionable roadmaps, manages cross-functional interdependencies, and ensures timely and transparent delivery, while supporting scenario planning, risk mitigation, and resource forecasting.

A key responsibility of the role is to manage the translation of ED activities into OnePlan, Ipsen’s Project & Portfolio Management (PPM) tool, ensuring consistency, visibility, and alignment of planning data across teams and functions.

The role also acts as a critical interface between ED Sub team, Strategy & Operations, and Asset Operations, ensuring transparency, alignment, and data consistency across the organization.

WHAT - Main Responsibilities & Technical Competencies

ED Sub Team Operational Leadership

• Partner with the ED Sub Team Lead and functional representatives to structure and maintain the Sub Team operational roadmap aligned with asset strategy and ED priorities.
• Support translation of scientific objectives into integrated, actionable project plans.
• Facilitate cross-functional alignment on priorities, deliverables, timelines, and decision points, through evaluation of alternative options (scenarios) to deliver sub team objectives
• Promote a disciplined planning and execution mindset across the Sub Team.

Planning & Execution Ownership

• Develop, maintain, and continuously refine the Integrated ED Sub Team Plan as a living document reflecting progress, risks, and changes in scope.
• Translate ED activities into structured plans within OnePlan, ensuring consistency and alignment across functions.
• Drive planning discipline, ensuring deliverables, timelines, and responsibilities are clearly defined and tracked.
• Identify the critical path and support decision-point planning to enable timely delivery of objectives.

Execution Monitoring & Delivery Support

• Monitor execution of the SubTeam plan and track progress against milestones and deliverables.
• Identify, communicate, and support resolution of risks, deviations, and operational challenges.
• Track and highlight:
  • Deliverables on time / at risk
  • Key milestones and decision points
  • Resource constraints and dependencies
• Ensure decisions, actions, and next steps are captured, assigned, and tracked to completion.
• Act as the central operational point of contact for Sub Team members and the ED Sub Team Lead and Heads of Function.
• Ensure connection and alignment between sub team plan and global integrated asset plan through close collaboration with the Sub Team Lead and the Asset Operations Lead (AOL)
• Develop a mindset around benchmarking versus competitors and use this approach to challenge plans and decisions with the sub team and to pressure test scenarios.

OnePlan & Data Integration

• Lead the use of OnePlan (PPM tool) within ED Sub Teams, ensuring accurate and structured planning data.
• Ensure high standards of data quality, consistency, and completeness across all planning inputs.
• Translate activities into clear milestones, dependencies, and deliverables within the tool.
• Identify opportunities to improve data structure, usability, and planning standards.

Resource & Risk Management

• Support resource planning and workload visibility in collaboration with Sub Team Leads and functions, ensuring that needs are anticipated, aligned with priorities, and reflected in planning assumptions.
• Identify and escalate resource constraints and capacity risks impacting delivery.
• Apply structured risk management to identify, track, and mitigate risks and opportunities, and communicate effectively with the Sub Team Lead and the Asset Operations Lead (AOL) and Heads of Functions.
• Support scenario planning and development of contingency and corrective actions.

Cross-functional Communication and Reporting

• Act as a key interface between ED teams, Strategy & Operations, and Asset Operations, ensuring alignment and transparency.
• Effectively communicates asset roadmap expectations to sub team members. Escalate issues to sub team lead, sub team members, AOL, ED HoFs and stakeholders in a timely fashion.
• Contribute to continuous improvement of planning processes, tools, and ways of working.
• Define and report metrics to measure sub team performance (in collaboration with sub team lead), while executing the sub team plan

SubTeam Planner, competency matrix:

Competency

Manager

Stakeholder Management

Engages effectively with ED Sub Team Leads, functional representatives, Strategy & Operations, and Asset Operations to ensure alignment of planning inputs, priorities, and execution needs. Supports cross-functional collaboration and information flow, but with a narrower sphere of influence than the Asset STP role.

Planning

Strong knowledge of planning tools and planning methodologies, with the ability to translate ED activities into structured, integrated plans in OnePlan, including milestones, dependencies, assumptions, timelines and resourcing. Ensures plans remain current, consistent, and operationally actionable.

Technology & Data Management

Good working knowledge of PPM and planning/reporting tools. Able to structure, maintain, validate, and improve planning data, while supporting consistent use of systems, templates, and planning standards across ED teams.

Leadership & Coordination

Supports project teams through ED planning discipline, follow-up, and operational guidance, without formal authority. Helps teams adopt structured ways of working and supports training on tools, processes, and expectations. Supports team collaboration.

Risk & Issue Management

Identifies operational risks, planning gaps, deviations, and execution challenges at Sub Team level. Supports mitigation planning, corrective actions, and timely escalation to the appropriate stakeholders.

Budget & Resource Awareness

Monitors costs within the approved financial framework for the ED Sub Team. Supports cost-tracking reports. work with finance/functional representatives.

Communication

Communicates with sub team, and sub team lead. Presents updates internally but has limited exposure to senior leadership discussions.

Cross-Functional Collaboration

Coordinates contributions across ED Sub Team functions to ensure clear ownership, alignment on deliverables, and disciplined execution. Acts as a bridge role between ED, Strategy & Operations, and Asset Operations.

Data, Data Management & Analytics

Collects and organizes project-related data using OnePlan tracking tools. Supports reporting

Change Management & Process Improvement

Supports OnePlan deployment and adoption within ED by helping teams use the tool effectively, promoting planning best practices, and contributing to continuous improvement of planning processes and workflows.

KPI & Performance Tracking

Tracks project milestones, timelines, and quality metrics. Reports on deviations and corrective actions.

Strategic Thinking

Understands how ED Sub Team activities contribute to broader development strategy and portfolio objectives. Able to connect operational plans to strategic intent, support scenario thinking, and bring structured recommendations.

Reporting

Prepares regular project status reports for internal teams and stakeholders. Ensures data accuracy and timely submission.

Regulatory & Compliance Knowledge

Basic understanding of GxP, FDA/EMA/ICH guidelines, and clinical trial regulations.

Drug Development Expertise (by Stage)

Basic knowledge of all drug development phase (preclinical to phase 4), with a focus on execution. Depends on functional leads for scientific and regulatory insights.

HOW - Behavioural Competencies Required

Competency

Competency Behavioural Markers

Explanation of Choice

Excellence in Execution

• Approaches priority setting and setting the stage through the lens of execution
• Establishes clarity about the goals, accountabilities, timelines, and next steps; can identify/spot opportunities for real impact on patient and society
• Able to be focused and performance-driven with clear KPIs
• Plans and aligns effectively (steps, resources, timelines etc.)
• Displays a commitment to best practice sharing and setting
• Promotes single point of accountabilities

This role demands rigorous planning, tracking, and delivery of complex cross-functional plans. Execution excellence is critical to ensure timely and budget-conscious delivery.

Manage Complexity

• Identifies contradictory information/demands/inputs to effectively solve problems
• Develops and evaluates alternative scenario and solutions
• Able to identify what truly matters and ruthlessly focus/ prioritize on making decisions with real impact

The STC must navigate multiple functions, dependencies, and evolving priorities. Managing complexity is essential for scenario planning and decision-making.

Ensures Accountability

• Ensures single accountable referents per task/project/outcome (independent of organizational context or multi-team projects)
• Builds and anchors an environment where people have the skills and habits to ask for clarification when accountabilities are unclear
• Consults/seeks relevant stakeholder views/expertise and coaches/ensures decisions are made by consent vs. consensus
• Takes personal accountability for decisions, actions, successes and failures, and fosters the same for others
• Follows through on commitment and makes sure others do the same

Accountability is central to coordinating deliverables, tracking progress, and ensuring timely execution across diverse teams.

Communicates Effectively

• Asks open questions and digs deeper; shows care and respect for different perspectives (both verbally and non-verbally) and able to relate to other points of view
• Communicates transparently, "tells it how it is" while keeping the communication respectful
• Builds clear and crisp messages with structure and focus, uses visual communication and storytelling to make the message easy to digest and connect with the outcomes
• Demonstrates gravitas

Effective communication is vital for aligning stakeholders, escalating issues, and ensuring clarity in plans and governance.

Collaborates

• Collaborates and communicates without boundaries, continuously removes organizational barriers
• Focuses on continuous improvement; integrates and leverages key learnings, showcases resourcefulness, learning/experimenting at scale, demonstrates strong entrepreneurial behaviors and mindset

The STC role is inherently cross-functional and collaborative, requiring seamless coordination across teams and functions.

HOW - Knowledge & Experience

Knowledge & Experience (essential):

• 1-3 years’ experience in the Pharmaceutical / Biotech industry and / with understanding of the drug development process, clinical development, and project management.
• Expertise in planning tools, planning methodologies, and cross-functional planning coordination
• Experience working with cross-functional R&D teams (e.g., clinical, preclinical, regulatory)
• Familiarity with integrated development plans and milestone-driven environments
• Exposure to portfolio-level planning and governance processes
• Ability to translate complex scientific activities into operational plans
• Understanding of planning interdependencies across functions and timelines
• Excellent communication (written and verbal) and interpersonal skills.
• Experience in facilitating project planning meetings, cross-functional communication, decision making and ensuring alignment with internal/external stakeholders.
• Experience at working both independently and in a team-oriented environment.
• Ability to effectively prioritize, multitask and execute tasks in a fast-paced environment.
• Important sense of urgency and ability to pace the team work to complete milestone achievement in highly competitive environment.
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail with a focus on data accuracy and traceability
• Strong customer and patient focus

Knowledge & Experience (preferred):

• Planning & scheduling methodologies
• Data structuring and quality control
• Experience supporting or participating in tool implementation / digital transformation initiatives
• Familiarity with data visualization/reporting tools

Education / Certifications (essential):

• Bachelor’s degree in science

Education / Certifications (preferred):

• Certification in Project Management, MBA and /or PhD is a plus

Language(s) (essential):

• English

Language(s) (preferred):

• French is a plus

#LI-MM1 #LI-hybrid